Working With Us

The SAS Digital Engagement team supports all Student Academic Services units by developing and implementing digital and print marketing. We can help with website development, email campaigns, social media initiatives, print media, and digital media creation. We look forward to supporting Student Academic Services in providing information for students, faculty, and staff.

To learn more about the mission, vision, and values of the Digital Engagement Team, please read our Sustainable Academic Business Plan.

Our process

Requests

We ask that all SAS staff submit requests for email development, print marketing, digital marketing, website support, special requests, and meetings through our ticketing system at sasengage@uw.edu. Your email will generate a ticket with a reference id. See below for details on what needs to be included in the request and the timeline for submitting it. We aim to respond to your request within 2-3 business days. All work will be based on UW Brand guidelines.

Working with students

The Student Coordinators for Digital Communications and Print & Digital Marketing are full-time undergraduate students. Please note the following:

Social media

We manage three accounts on Instagram @newhuskies, @uwfyp, and @uwdawgdaze. Please note the following:

Details to Include in Requests

Request processWhat to submit

Submit a ticket at least two weeks before the desired send date.

 
  • Attach any photos or additional documents to the email or via a Google Drive link.
Request processWhat to submit

If you want content included in Tips from Dubs, please submit a ticket with the submission materials listed to the right.

Please note that:

  • Tips from Dubs is aimed at UW first-year undergraduate students (freshman and transfer), and we ask that submitted content is relevant to these audiences.
  • We may need to edit copy to fit the format of the newsletter. We will send you a sample to approve before sending it to the students.

 
  • The date range that would be ideal for your content to be shared
  • Desired langauge
  • A website or link for individuals to visit for more information
  • A photo
Request processWhat to submit

Submit a ticket at least two business days before the intended posting day.

 
  • Desired channel: Instagram and/or Facebook
    • @uwfyp - First Year Program's main account
    • @newhuskies23 - Account for just 2023 admits
    • @newhuskies24 - Account for just 2024 admits
  • Date(s) to be posted
  • Copy to be included as the post caption
  • Attach image(s) to be included
    • Post: 1080px x 1080px
    • Story: 1080px x 1920px
  • Any accounts wishing to be tagged or added as a collaborator

Additional details when submitting a video:

  • Attach the raw file or a download link (please confirm that the link allows for downloading and is not view-only for other users)
  • Must be less than 90 seconds (Preferably 30-60 seconds)
  • Preferably portrait format (1080 px x 1920 px)
Request processWhat to submit

Submit a ticket at least four business days before.

 
  • Desired channel: Instagram and/or Facebook
    • @uwfyp - First Year Program's main account
    • @newhuskies23 - Account for just 2023 admits
    • @newhuskies24 - Account for just 2024 admits
  • Desired format
    • Post (1080px x 1080px)
    • Story (1080px x 1920px)
  • Date(s) to be posted
  • Description of target audience
  • Relevant details of the event/topic, such as:
    • Description, key dates, locations, call to action, links, and points of contact
  • Copy to be included as the post caption
  • Attach any related image(s) or visuals to be included
  • Any accounts wishing to be tagged or added as a collaborator
Request processWhat to submit

Please submit a ticket as soon as the project is under development. To ensure there is time to turn the project around, we ask for a minimum of two weeks of lead time. However, we do understand that an emergency might arise. Do not hesitate to reach out and let us know what is going on, and we will let you know what we can support in the timeframe.

 
  • Description of the Project
    • Helpful things to include, but are not limited to:
      • tone/language of the project
      • key dates
      • locaions
      • links or calls to action
      • point(s) of contact
      • specific written content/language you would like to be included
    • Any images you would like to be included
    • Size of the item
      • Examples: A-frames, 11x17in, 8.5x11 in, 1080x1080 px, etc
    • Requested material and format
      • Examples: printer paper, cardstock, corrugated plastic, PDF, .png, .jpg
      • Unsure what is best for your project? We can help you determine that!
    • Links to any past projects or inspiration
    • Quantity of product (if we are sending it to be printed)
    • Budget information
    • The date you need the final product in hand
Request processWhat to submit

Submit a ticket indicating you would like to setup a meeting.

 
  • As much information as you have about the request
  • Who the contact person is for the request
  • Who needs to be in the meeting
  • Any attachments that describe the needs of the project
  • When you would like to have the project completed
Request processWhat to submit

Submit a ticket with the details of the request and we will connect with you.

 
  • As much information as you have about the request
  • Who the contact person is for the request
  • Ideal date for project to be completed
Request processWhat to submit

Submit a ticket at least two weeks before desired completion.

 
  • Description of update(s)
  • Screenshot of location for updates to be completed
  • Images of any sites that you are basing your ideas off of
  • Who the contact person is for the request
  • Ideal date for the project to be completed
Request processWhat to submit

As soon as an issue arises submit a ticket and Teams Chat Julie Berry.

 
  • Detailed description of issue
  • What has caused this emergency
  • Who the contact person is
  • Attach screenshots of issue
Request processWhat to submit

Submit a ticket at least three months before the desired completion date.

Note: This includes overhauling an existing site

 
  • As much information as you have about the request
  • Who the contact person is for the request
  • Ideal date for the project to be completed

Our Staff

Julie Berry, M.Ed

she/her
Assistant Director for Digital Engagement & Strategic Initiatives

Jennifer Stock, MSIM

she/her
Web Computing Specialist

LeAnne Jones Wiles, MPA, SRM-SCP

she/her
Executive Director, First Year Programs & Strategic Initiatives

Student Coordinators

Mia Chon

she/her
Student Coordinator for Digital Communications

Anna Hong

she/her
Student Coordinator for Print & Digital Marketing